Privacy Policy
Last Updated: September 2026
VotingPRO is an online voting and election management service provided by Protos Technology LLC (“VotingPRO,” “Protos Technology,” “we,” “us,” or “our”).
This Privacy Policy explains how we collect, use, store, share, and protect personal information when individuals interact with VotingPRO, our website, our electronic voting services, and our communications.
1. Information We Collect
Depending on how VotingPRO is used, we may collect information such as:
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Name
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Email address
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Mobile phone number
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Association, condominium, HOA, POA, or community information
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Unit or property information
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Voting eligibility and participation information
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Authentication and security information
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Communications with VotingPRO or the association
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Technical information related to use of our website and services
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Website usage information, including pages visited and interactions with our website
Information may be provided directly by an individual or by an HOA, condominium association, property owners association, community association, or property manager authorized to use VotingPRO.
2. How We Use Information
We use personal information to provide, operate, maintain, and improve VotingPRO services, including:
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Managing electronic voting events
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Authenticating eligible voters
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Delivering voting invitations and participation information
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Sending election, meeting, and event reminders
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Providing customer support
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Maintaining election and participation records
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Managing customer and user communications
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Improving our website, services, and user experience
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Protecting the security and integrity of the platform
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Complying with applicable legal and contractual obligations
We may also send service-related emails and, where permitted by applicable law and appropriate consent has been obtained, informational or promotional communications about VotingPRO or Protos Technology services. Recipients may unsubscribe from promotional email communications using the unsubscribe instructions included in those messages.
We only use mobile phone numbers for SMS messaging when the recipient has provided the appropriate consent to receive such messages.
3. SMS Messaging and Mobile Information
VotingPRO may send SMS messages to individuals who have affirmatively opted in to receive text messages.
SMS messages may include voting invitations, election reminders, meeting reminders, participation reminders, and related association event notifications.
Message frequency varies depending on the association and its scheduled events. Message and data rates may apply.
Recipients may reply STOP at any time to unsubscribe from SMS messages. Recipients may reply HELP for assistance.
Providing a mobile phone number to an association or to VotingPRO does not, by itself, constitute consent to receive SMS messages.
Mobile Data Sharing
No mobile information will be shared with third parties or affiliates for marketing or promotional purposes.
Text messaging originator opt-in data and consent information will not be shared with any third parties or affiliates for marketing or promotional purposes.
Information may be shared with service providers solely as necessary to operate and support VotingPRO services, subject to appropriate confidentiality and data protection obligations.
4. Information Sharing
VotingPRO does not sell personal information.
We may disclose information when reasonably necessary to:
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Provide services requested by an association or authorized customer
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Work with service providers that support hosting, communications, security, and platform operations
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Comply with applicable laws, regulations, court orders, or legal processes
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Protect the security, rights, and integrity of VotingPRO, our customers, and users
Mobile opt-in information and SMS consent records are not provided to third parties or affiliates for their own marketing or promotional purposes.
5. Cookies and Website Technologies
Our website may use cookies and similar technologies to understand how visitors interact with our website, identify pages that are visited, measure website usage, maintain functionality, and improve the user experience.
Cookies may collect technical and usage information such as browser type, device information, pages visited, and interactions with the website.
Users may configure their browsers to refuse or delete cookies. Disabling certain cookies may affect the functionality or availability of some portions of the website.
Where required by applicable law, VotingPRO will request appropriate consent before using non-essential cookies or similar technologies.
6. Data Security
VotingPRO uses administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, disclosure, alteration, misuse, or loss.
We are committed to maintaining reasonable security measures appropriate to the nature of the information we process.
No method of electronic transmission or storage is completely secure, and therefore absolute security cannot be guaranteed.
7. Data Retention
We retain personal information for as long as reasonably necessary to provide our services, satisfy contractual and legal obligations, maintain election records, resolve disputes, and enforce applicable agreements.
Retention periods may vary depending on the type of information, the services provided, applicable law, and the requirements of the association using VotingPRO.
When information is no longer reasonably necessary for these purposes, we may delete, anonymize, or otherwise securely dispose of it in accordance with applicable requirements.
8. Your Choices and Control of Personal Information
Depending on the circumstances and applicable law, individuals may request access to, correction of, or deletion of certain personal information.
Individuals may also have the right to restrict or object to certain uses of their personal information where applicable.
Requests concerning personal information may be submitted using the contact information provided below. We may need to verify the identity of the person making the request before processing it.
Certain information may need to be retained where required by law, contractual obligations, election recordkeeping requirements, security requirements, or legitimate business purposes.
SMS recipients may opt out of text messages at any time by replying STOP.
For assistance with SMS communications, reply HELP or contact us using the information below.
Recipients of promotional email communications may unsubscribe using the unsubscribe instructions included in those communications.
9. Third-Party Services
VotingPRO may use third-party technology and infrastructure providers to operate its services.
These providers may process information only as necessary to provide contracted services to VotingPRO and subject to applicable confidentiality, security, and data protection obligations.
VotingPRO does not authorize such providers to use mobile phone numbers or SMS consent information for their own marketing or promotional purposes.
10. Third-Party Links
Our website may contain links to websites or services operated by third parties.
When a user follows a link to a third-party website or service, VotingPRO does not control that third party’s privacy practices, security measures, content, or policies.
This Privacy Policy applies only to information processed by VotingPRO. Users are encouraged to review the privacy policies of third-party websites and services before providing personal information to them.
11. Children’s Privacy
VotingPRO services are intended for associations and their eligible members and are not directed toward children under 13.
We do not knowingly collect personal information directly from children under 13 through our public website.
If we become aware that personal information from a child under 13 has been collected in circumstances where such collection is not permitted, we may take appropriate steps to delete the information.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, business practices, technologies, or applicable legal requirements.
When changes are made, the updated version will be posted on this page with a revised “Last Updated” date.
Users are encouraged to review this Privacy Policy periodically to remain informed about how VotingPRO handles personal information.
13. Contact Us
If you have questions about this Privacy Policy, our privacy practices, or would like to submit a request concerning your personal information, contact:
Protos Technology LLC / VotingPRO
1451 West Cypress Creek Road, Suite 300
Fort Lauderdale, FL 33309
United States
Email: hello@voting-pro.com
Website: https://voting-pro.com
14. Terms and Conditions
Our Terms and Conditions are available at: