POA Voting Software for Every Vote Your Board Runs
Board elections, bylaw amendments, special assessments, and every vote your community needs — not just the annual one. Built for how POA and community association boards actually operate, with member authentication, real-time tracking, and a full audit trail.
The Problem With Running POA Votes Manually
Low turnout, members chasing paper ballots, boards second-guessing whether they hit quorum, and no clean record if a vote gets challenged. VotingPRO replaces that uncertainty with a documented, defensible process from notice to final tally — so your board spends less time chasing paperwork and more time running your community.
IN THEIR WORDS
Why managers keep coming back to VotingPRO
Proud member:
What VotingPRO's POA Voting Software Runs
Built for Every POA Vote, Not Just Elections
Boards don’t vote once a year — they vote on whatever comes up between one annual meeting and the next. VotingPRO runs all of it, not just the elections you plan for in advance.
Members vote online and results publish with a full audit trail — every year, no spreadsheets.
Track the exact supermajority threshold your community's bylaws require as votes come in.
A clean, auditable record for the vote that always gets scrutinized.
Common area changes, community modifications — run the same way as every other vote.
Waive, partially fund, or fully fund — with a real audit trail behind it.
Weighted by property, acreage, or ownership — calculated automatically.
Whenever a vote ties, VotingPRO facilitates the resolution — following whatever rule is already in your community's governing documents.
Every vote runs within your state and governing documents' requirements.
Running one of these votes soon?
COMMUNITIES WE SERVE
Our guided process and member support help communities reach 70%+ participation
WHY POA BOARDS CHOOSE VOTINGPRO
The VotingPRO Advantage for POA Voting
Increase participation
Smart reminders go only to members who haven't voted yet, tracked in real time.
Track quorum in real time
Know where you stand before the meeting starts, not after.
Reduce manual follow-up
No more phone calls chasing down missing ballots.
Vote from anywhere
Members authenticate and vote online from any device, in English or Spanish.
Combine paper and digital votes automatically
Manual ballots upload directly to the platform and are included in the count instantly — no separate tally needed.
Optional facial authentication
An added layer of identity assurance available whenever a board wants it.
Proxy voting
A member can authorize someone else to vote on their behalf, with the authorization tracked and recorded in the platform.
Keep a clean audit trail Every vote
Every vote is logged and exportable for review.
Optional on-site voting kiosks
For communities that want an assisted, in-person option alongside online voting.
LEGALLY COMPLIANT
Built to Comply With Your Community's Voting Requirements
VotingPRO’s electronic voting system is built to run within the legal and governing-document requirements that apply to your property owners association or community association.
- Verifiable member consent: A documented electronic or written opt-in process for every member, valid until the member chooses to opt out under the procedures established by the association.
- Secure identity authentication: email codes, password protection, or optional biometric verification before ballot access.
- Quorum recognition for electronic voters: Members who cast their votes electronically are counted as attending the meeting for quorum purposes.
- Auditable electronic records: Electronic ballots remain securely stored and accessible to authorized election officials for recount, inspection, and review.
- Secret-ballot protection: When required by the association’s bylaws, identifying information is permanently separated from the electronic ballot so the vote cannot be linked to an individual member.
- Florida compliance support: Learn how VotingPRO supports property owners associations governed by Florida Statute 720.317, including member consent, identity authentication, vote-integrity controls, electronic receipts, quorum tracking, secret-ballot protection, and auditable election records.
Florida law authorizes electronic voting for homeowners' and property owners' associations that adopt the required procedures. VotingPRO is designed to support secure electronic voting for Florida HOAs and POAs in accordance with the applicable provisions of the Florida Statutes. Learn more about Chapter 720.317 (Electronic Voting) and Chapter 720.306 (Association Meetings & Elections).
HOW IT WORKS
Your Voting Process Starts Here — And We Guide You Every Step of the Way
From setup to final results, VotingPRO’s team ensures a secure, transparent, and stress-free voting experience for every POA vote.
Planning your next POA vote?
Let’s walk through it together
For industry guidelines and election standards, refer to Community Associations Institute (CAI).
BUILT WITH PROPERTY MANAGERS IN MIND
One Login. Every POA and Community You Manage.
Property managers and CAMs don’t run one vote — they run votes for every community in their portfolio, often back to back. VotingPRO was built around that reality, not around a single community at a time.
- Manage every community from one account — no separate login for each property you oversee
- Run votes across multiple communities without adding headcount — the same process, the same support, at any scale
- Real people, not just a login — full setup and hands-on support from our team for every community, every time
POA Voting Insights & Real Lessons
Florida Condo Voting Rules: What Boards Need to Know
Condominium elections in Florida follow a more detailed statutory process than HOAs — and getting the timeline wrong is one of the most common ways a condo election gets challenged. Here's exactly...
Florida HOA Voting Rules: What Boards Need to Know
Running a vote that holds up legally starts with knowing exactly what Florida law requires — and what it leaves up to your association's own bylaws. Here's a clear breakdown of Florida HOA voting...
The Complete HOA Annual Meeting Checklist for Florida Boards
The annual meeting is the one time each year your board formally reports to the entire community — budget, elections, and whatever else came up since last year. Run it well, and it builds trust....
Frequently Asked Questions
What is POA voting software, exactly?
It’s the process of running board elections, amendments, and other community votes electronically instead of on paper — with authentication, reminders, and an audit trail built in.
Do you support weighted voting for members with multiple properties?
Votes can be weighted by property, acreage, or ownership percentage, depending on your governing documents.
How does VotingPRO handle a tie?
VotingPRO facilitates the resolution of tie votes at no additional cost
How long does setup take?
Most communities are live within 72 hours of a signed proposal.
Can someone vote on a member's behalf?
Yes, through proxy voting. A member can authorize someone else to vote for them, tracked and recorded just like any other vote.
Do you offer an in-person voting option?
Yes, on-site voting kiosks are available for communities that want an assisted, in-person option alongside online voting.
Can members vote in Spanish?
Yes — ballots are bilingual, Spanish and English, from a single upload.
Do you require facial authentication for every election?
No — it’s available as an optional layer, not a default requirement.