Condo Voting Software for Every Vote Your Board Runs
Board elections, bylaw amendments, special assessments, and every vote your association needs not just the annual one. Built for how condo boards actually operate, with owner authentication, real-time tracking, and a full audit trail.
The Problem With Running Condo Votes Manually
Low turnout, unit owners chasing paper ballots, boards second-guessing whether they hit quorum, and no clean record if a vote gets challenged. VotingPRO replaces that uncertainty with a documented, defensible process from notice to final tally so your board spends less time chasing paperwork and more time running your building.
IN THEIR WORDS
Why managers keep coming back to VotingPRO
Proud member:
What VotingPRO's Condo Voting Software Runs
Built for Every Condo Vote, Not Just Elections
Boards don’t vote once a year they vote on whatever comes up between one annual meeting and the next. VotingPRO runs all of it, not just the elections you plan for in advance.
Unit owners vote online and results publish with a full audit trail — every year, no spreadsheets.
Track the exact supermajority threshold your condo's bylaws require as votes come in.
A clean, auditable record for the vote that always gets scrutinized.
Common area changes, exterior modifications — run the same way as every other vote.
Waive, partially fund, or fully fund — with a real audit trail behind it.
Weighted by unit, square footage, or ownership — calculated automatically.
Whenever a vote ties, VotingPRO facilitates the resolution — following whatever rule is already in your condo's governing documents.
Designed to comply with Florida Statute 718.128 — see how below.
Running one of these votes soon?
COMMUNITIES WE SERVE
Our guided process and owner support help communities reach 70%+ participation
WHY CONDO BOARDS CHOOSE VOTINGPRO
The VotingPRO Advantage for Condo Voting
Increase participation
Smart reminders go only to owners who haven't voted yet, tracked in real time.
Track quorum in real time
Know where you stand before the meeting starts, not after.
Reduce manual follow-up
No more phone calls chasing down missing ballots.
Vote from anywhere
Owners authenticate and vote online, in English or Spanish, from a single ballot upload.
Combine paper and digital votes automatically
Manual ballots upload directly to the platform and are included in the count instantly — no separate tally needed.
Optional facial authentication
An added layer of identity assurance available whenever a board wants it.
Limited proxy voting
Unit owners can authorize a limited proxy for specific matters like reserve waivers or bylaw amendments, as law requires. Board elections are always by secret ballot, never by proxy.
Keep a clean audit trail Every vote
Every vote is logged and exportable for review.
Pre-election system verification
owners can confirm that their device can communicate with the voting platform at least 14 days before the voting deadline.
Optional on-site voting kiosks
For communities that want an assisted, in-person option alongside online voting.
LEGALLY COMPLIANT
Designed to comply with Florida Statute 718.128
VotingPRO’s electronic voting system is designed to comply with Section 718.128 of the Florida Statutes, governing electronic voting for condominium associations.
- Verifiable owner consent a documented opt-in/opt-out process for every unit owner, within board-set deadlines
- Strict ballot secrecy voter identity and ballot content are permanently separated under encrypted, anonymous identifiers
- Independently verifiable votes the Voter Audit Verification Module lets any owner confirm their vote was recorded, without revealing what they voted
- Enterprise-grade security AES-256 encryption, TLS 1.3, hosted on AWS in SOC 2- and ISO 27001-certified environments
- Florida compliance support: Learn how VotingPRO supports property owners associations governed by Florida Statute 718.128, including member consent, identity authentication, vote-integrity controls, electronic receipts, quorum tracking, secret-ballot protection, and auditable election records.
Florida law authorizes electronic voting for condominium associations that adopt the required procedures. VotingPRO is designed to support secure electronic voting for Florida condominiums in accordance with the applicable provisions of the Florida Statutes. Learn more about Chapter 718.128 (Electronic Voting) and Chapter 718.112 (Annual Meetings & Board Elections).
HOW IT WORKS
Your Voting Process Starts Here And We Guide You Every Step of the Way
From setup to final results, VotingPRO’s team ensures a secure, transparent, and stress-free voting experience for every Condo election.
Planning your next condo vote?
Let’s walk through it together
For industry guidelines and election standards, refer to Community Associations Institute (CAI).
BUILT WITH PROPERTY MANAGERS IN MIND
One Login. Every Condo Community You Manage.
Property managers and CAMs don’t run one vote they run votes for every condo in their portfolio, often back to back. VotingPRO was built around that reality, not around a single community at a time.
- Manage every community from one account no separate login for each property you oversee
- Run votes across multiple communities without adding headcount the same process, the same support, at any scale
- Real people, not just a login full setup and hands-on support from our team for every community, every time
Condo Voting Insights & Real Lessons
Florida Condo Voting Rules: What Boards Need to Know
Condominium elections in Florida follow a more detailed statutory process than HOAs — and getting the timeline wrong is one of the most common ways a condo election gets challenged. Here's exactly...
Florida HOA Voting Rules: What Boards Need to Know
Running a vote that holds up legally starts with knowing exactly what Florida law requires — and what it leaves up to your association's own bylaws. Here's a clear breakdown of Florida HOA voting...
The Complete HOA Annual Meeting Checklist for Florida Boards
The annual meeting is the one time each year your board formally reports to the entire community — budget, elections, and whatever else came up since last year. Run it well, and it builds trust....
Frequently Asked Questions
What is condo voting software, exactly?
It’s the process of running board elections, amendments, and other association votes electronically instead of on paper — with authentication, reminders, and an audit trail built in.
Do you support weighted voting for owners with multiple units?
Votes can be weighted by unit, square footage, or ownership percentage, depending on your governing documents.
How does VotingPRO handle a tie?
VotingPRO facilitates the resolution of tie votes at no additional cost
How long does setup take?
Most communities are live within 72 hours of a signed proposal.
Can someone vote on an owner's behalf?
For certain matters — like reserve waivers, financial reporting waivers, or bylaw amendments — yes, through a limited proxy with specific voting instructions, as condo law requires. Board elections must always be by secret ballot; law doesn’t allow proxies for those.
Do you offer an in-person voting option?
Yes, on-site voting kiosks are available for communities that want an assisted, in-person option alongside online voting.
Can owners vote in Spanish?
Yes — ballots are bilingual, Spanish and English, from a single upload.
Do you require facial authentication for every election?
No — it’s available as an optional layer, not a default requirement.
Can condominium associations use electronic voting?
Yes, under F.S. §718.128, condo associations can conduct electronic voting with owner consent, identity authentication, ballot secrecy, and a full audit trail.
How should a condominium association conduct an owner vote or election?
Board elections must be conducted by secret ballot general proxies aren’t allowed for electing directors. Other votes, like special assessments or bylaw amendments, may use limited proxies for specific matters permitted under F.S. §718.112.
Do electronic votes count toward quorum in a condo association?
Condo board elections don’t have a quorum requirement under Florida law (F.S. §718.112) instead, at least 20% of eligible voters must cast a ballot for the election to be valid. Electronic votes count toward that 20% threshold the same as any paper ballot.
Can condo associations use both paper and electronic ballots?
Yes, VotingPRO combines paper and electronic ballots into one unified count and final tally for condo elections, following the same secret-ballot procedures required by Florida law.