HOA Voting Software for Every Vote Your Board Runs
Board elections, bylaw amendments, special assessments, and every vote your association needs not just the annual one. Built for how HOA boards actually operate, with owner authentication, real-time tracking, and a full audit trail.
The Problem With Running HOA Votes Manually
Low turnout, owners chasing paper ballots, boards second-guessing whether they hit quorum, and no clean record if a vote gets challenged. Manual elections put your board in a defensive position before the first vote is even cast. VotingPRO replaces that uncertainty with a documented, defensible process from notice to final tally — so your board spends less time chasing paperwork and more time running your community.
IN THEIR WORDS
Why managers keep coming back to VotingPRO
Proud member:
What VotingPRO's HOA Voting Software Runs
Built for Every HOA Vote, Not Just Elections
Boards don’t vote once a year — they vote on whatever comes up between one annual meeting and the next. VotingPRO runs all of it, not just the elections you plan for in advance.
Homeowners vote online and results publish with a full audit trail — every year, no spreadsheets.
Track the exact supermajority threshold your HOA's bylaws require as votes come in.
A clean, auditable record for the vote that always gets scrutinized.
Paint colors, fencing, common area changes — run the same way as every other vote.
Waive, partially fund, or fully fund — with a real audit trail behind it.
Weighted by lot, square footage, or ownership — calculated automatically.
Whenever a vote ties, VotingPRO facilitates the resolution — following whatever rule is already in your HOA's governing documents.
Certified compliant with Florida Statute 720.317 — see how below.
Running one of these votes soon?
COMMUNITIES WE SERVE
Our guided process and owner support help communities reach 70%+ participation
WHY HOA BOARDS CHOOSE VOTINGPRO
The VotingPRO Advantage for HOA Voting
Increase participation
Smart reminders go only to owners who haven't voted yet, tracked in real time.
Track quorum in real time
Know where you stand before the meeting starts, not after.
Reduce manual follow-up
No more phone calls chasing down missing ballots.
Vote from anywhere
Owners authenticate and vote online, in English or Spanish, from a single ballot upload.
Combine paper and digital votes automatically
Manual ballots upload directly to the platform and are included in the count instantly — no separate tally needed.
Optional facial authentication
An added layer of identity assurance available whenever a board wants it.
Proxy voting
An owner can authorize someone else to vote on their behalf — tracked and recorded just like any other vote.
Keep a clean audit trail Every vote
Every vote is logged and exportable for review.
Optional on-site voting kiosks
For communities that want an assisted, in-person option alongside online voting.
LEGALLY COMPLIANT
Designed to comply with Florida Statute 720.317
VotingPRO’s electronic voting system is certified to comply with Section 720.317 of the Florida Statutes, governing electronic voting for homeowners’ associations.
- Verifiable member consent — a documented opt-in process for every owner, valid until they choose to rescind it
- Secure identity authentication — email codes, password protection, or optional biometric verification before ballot access
- Automatic quorum credit — members who vote electronically are recorded as present for quorum, per §720.317(2)
- 1 year record retention — every vote, log, and receipt stays accessible to auditors and election officials
- Enterprise-grade security — AES-256 encryption, TLS 1.3, hosted on AWS in SOC 2- and ISO 27001-certified environments
- Florida compliance support: Learn how VotingPRO supports property owners associations governed by Florida Statute 720.317, including member consent, identity authentication, vote-integrity controls, electronic receipts, quorum tracking, secret-ballot protection, and auditable election records.
Florida law authorizes electronic voting for homeowners' associations that adopt the required procedures. VotingPRO is designed to support electronic voting for Florida HOAs and POAs in accordance with the applicable provisions of the Florida Statutes. Learn more about Chapter 720.317 (Electronic Voting) and Chapter 720.306 (Association Meetings & Elections).
HOW IT WORKS
Your Voting Process Starts Here — And We Guide You Every Step of the Way
From setup to final results, VotingPRO’s team ensures a secure, transparent, and stress-free voting experience for every HOA election.
Planning an HOA vote?
Let’s walk through it together
For industry guidelines and election standards, refer to Community Associations Institute (CAI).
BUILT WITH PROPERTY MANAGERS IN MIND
One Login. Every HOA Community You Manage.
Property managers and CAMs don’t run one vote — they run votes for every HOA in their portfolio, often back to back. VotingPRO was built around that reality, not around a single community at a time.
- Manage every community from one account — no separate login for each property you oversee
- Run votes across multiple communities without adding headcount — the same process, the same support, at any scale
- Real people, not just a login — full setup and hands-on support from our team for every community, every time
HOA Voting Insights & Real Lessons
Florida Condo Voting Rules: What Boards Need to Know
Condominium elections in Florida follow a more detailed statutory process than HOAs — and getting the timeline wrong is one of the most common ways a condo election gets challenged. Here's exactly...
Florida HOA Voting Rules: What Boards Need to Know
Running a vote that holds up legally starts with knowing exactly what Florida law requires — and what it leaves up to your association's own bylaws. Here's a clear breakdown of Florida HOA voting...
The Complete HOA Annual Meeting Checklist for Florida Boards
The annual meeting is the one time each year your board formally reports to the entire community — budget, elections, and whatever else came up since last year. Run it well, and it builds trust....
Frequently Asked Questions
What is HOA voting software, exactly?
It’s the process of running board elections, amendments, and other association votes electronically instead of on paper — with authentication, reminders, and an audit trail built in.
Do you support weighted voting for owners with multiple units?
Votes can be weighted by unit, square footage, or ownership percentage, depending on your governing documents.
How does VotingPRO handle a tie?
VotingPRO facilitates the resolution of tie votes at no additional cost
How long does setup take?
Most communities are live within 72 hours of a signed proposal.
Can someone vote on an owner's behalf?
Yes, through proxy voting. An owner can authorize someone else to vote for them, tracked and recorded just like any other vote.
Do you offer an in-person voting option?
Yes, on-site voting kiosks are available for communities that want an assisted, in-person option alongside online voting.
Can owners vote in Spanish?
Yes — ballots are bilingual, Spanish and English, from a single upload.
Do you require facial authentication for every election?
No — it’s available as an optional layer, not a default requirement.
Can an HOA conduct elections and membership votes online?
Yes, Florida law (F.S. §720.317) permits HOAs to conduct both board elections and other membership votes online, with member consent, identity authentication, and a secure, auditable process.
Can an HOA use electronic voting for board elections?
Yes. HOA board elections can be conducted electronically under F.S. §720.317, provided members have opted in to electronic voting and the process includes identity verification and a complete audit trail.
Do electronic votes count toward quorum in an HOA election?
Yes, under F.S. §720.317(7), members who vote electronically are automatically counted as present for quorum purposes.
What are the rules for proxy voting in an HOA?
Florida law permits general proxy voting for HOAs, including for board elections, unless an association’s governing documents restrict it different from condos, where general proxies are largely prohibited.
How do you calculate quorum for an HOA meeting or election?
Florida’s default HOA quorum is 30% of the total voting interests, unless your bylaws set a lower number (F.S. §720.306). Multiply your total eligible units by that percentage to get the number of votes needed or use VotingPRO’s free quorum calculator to do the math instantly.