HOA & Condo Online Voting Services
Run secure online votes for HOA, condo, and POA communities — with owner authentication, reminders, participation tracking, and auditable results.
VotingPRO provides HOA and condo online voting services built for how associations actually run elections: with a real voter list to manage, owners who need reminding more than once, and a board that needs proof everything was done correctly. In addition to standard board elections, VotingPRO supports amendments, special assessments, and every vote that comes up between one annual meeting and the next. As a result, boards spend less time chasing paperwork and more time running their community.
IN THEIR WORDS
Why managers keep coming back to VotingPRO
Proud member:
Who VotingPRO Serves
Every community association runs voting process and elections a little differently — however, all of them need the same thing underneath: a process owners trust and a board that can prove it followed the rules. VotingPRO’s HOA and condo online voting services adapt to each type of association without changing what makes the process defensible.
HOA
Homeowner board elections, special assements, and every vote your association runs - with the notice periods your bylaws require.
CONDO
POA / Community
Member elections, special assessments, and every vote your community runs — same platform, same process, same level of support.
COMMUNITIES WE SERVE
Our guided process and owner support help communities reach 70%+ participation
We validate your voting setup
Owner eligibility, voting rights, and data issues — before problems happen.
We support owners directly
Questions and voting issues go to us, not your management team.
Full transparency, zero guesswork
Boards can audit every step with complete visibility.
WHAT VOTINGPRO RUNS
For HOA, Condo, and POA Alike
Boards, unit owners, and members all vote on the same core decisions.VotingPRO runs every one of them — no matter what your association is called.
Owners vote online and results publish with a full audit trail — every year, no spreadsheets.
Track the exact supermajority threshold as votes come in.
A clean, auditable record for the vote that always gets scrutinized.
Paint colors, common area changes — run the same way as every other vote.
Waive, partially fund, or fully fund — with a real audit trail behind it.
Weighted by unit, square footage, or ownership — calculated automatically.
Whenever a vote ties, VotingPRO facilitates the resolution — following whatever rule is already in your association's governing documents.
Every vote runs within your state and governing documents' requirements.
Running one of these votes soon?
WHY ASSOCIATIONS USE VOTINGPRO
The VotingPRO Advantage for HOA and Condo voting process
Increase participation
Smart reminders go only to owners who haven't voted yet, tracked in real time.
Track quorum in real time
Know where you stand before the meeting starts, not after.
Reduce manual follow-up
No more phone calls chasing down missing ballots.
Vote from anywhere
Owners authenticate and vote online, in English or Spanish, from a single ballot upload.
Combine paper and digital votes automatically
Manual ballots upload directly to the platform and are included in the count instantly — no separate tally needed.
Optional facial authentication
An added layer of identity assurance available whenever a board wants it.
Proxy voting
An owner can authorize someone else to vote on their behalf — tracked and recorded just like any other vote.
Keep a clean audit trail Every vote
Every vote is logged and exportable for review.
Optional on-site voting kiosks
For communities that want an assisted, in-person option alongside online voting.
Planning an HOA, condo or POA vote?
Let’s walk through it together
For industry guidelines and election standards, refer to Community Associations Institute (CAI).
BUILT WITH PROPERTY MANAGERS IN MIND
One Login. Every HOA and Condo Community You Manage.
Property managers and CAMs don’t run one election — they run elections for every HOA, condo, and POA in their portfolio, often back to back. VotingPRO was built around that reality, not around a single community at a time.
- Manage every community from one account — no separate login for each property you oversee
- Run elections across multiple communities without adding headcount — the same process, the same support, at any scale
- Real people, not just a login — full setup and hands-on support from our team for every community, every time
HOW IT WORKS
Your Voting Process Starts Here — And We Guide You Every Step of the Way
From setup to final results, VotingPRO’s team ensures a secure, transparent, and stress-free voting experience for every HOA, condo, and POA election.
HOA voting process Insights & Real Lessons
HOA Voter Portal: How a Centralized Platform Improves Community Election Participation
As HOA elections continue to move online, organization becomes just as important as accessibility. Digital voting alone is not enough. Communities need structure, visibility, and a centralized way...
How Assisted Voting Kiosks Support Older Residents During the Shift to Online Voting
Adopting online voting is one of the most impactful decisions an HOA or Condo community can make. Participation increases, the process becomes more predictable, and Boards gain a smoother, more...
7 Common Mistakes That Can Derail Your HOA or Condo Election
HOA and Condo elections are meant to be orderly, predictable, and transparent.But in reality, many communities experience unnecessary stress, delays, or disputes—not because of major issues, but...
Frequently Asked Questions
What are HOA and condo online voting services, exactly?
They’re the process of running board elections, amendments, and other association votes electronically instead of on paper — with authentication, reminders, and an audit trail built in.
Do you support weighted voting for owners with multiple units?
Votes can be weighted by unit, square footage, or ownership percentage, depending on your governing documents.
How does VotingPRO handle a tie?
VotingPRO facilitates the resolution of tie votes at no additional cost
How long does setup take?
Most communities are live within 72 hours of a signed proposal.
Can someone vote on an owner's behalf?
Yes, through proxy voting. An owner can authorize someone else to vote for them, tracked and recorded just like any other vote.
Do you offer an in-person voting option?
Yes, on-site voting kiosks are available for communities that want an assisted, in-person option alongside online voting.
Can owners vote in Spanish?
Yes — ballots are bilingual, Spanish and English, from a single upload.
Do you require facial authentication for every election?
No — it’s available as an optional layer, not a default requirement.