How VotingPRO Is Built for HOA and Condo Voting Compliance
See how VotingPRO approaches HOA and condo voting compliance in any state that permits electronic voting — with Florida requirements covered in detail below.
Where VotingPRO Operates
VotingPRO can run elections anywhere state law and your association’s governing documents permit electronic voting — with the same core protections everywhere: identity authentication, ballot integrity, a receipt for every vote, secure storage, and secret-ballot protection when required. Florida is home to most of our clients today, and we’ve also run elections for associations in states like Washington and New York.
How VotingPRO Is Built for Florida HOA Compliance
Learn how VotingPRO supports property owners associations governed by Florida Statute 720.317, including member consent, identity authentication, vote-integrity controls, electronic receipts, quorum tracking, secret-ballot protection, and auditable election records.
Read our Florida HOA voting rules guideHow VotingPRO Is Built for Florida Condo Compliance
Learn how VotingPRO supports condominium associations governed by Florida Statute 718.128, including owner consent, identity authentication, ballot secrecy, electronic receipts, and full audit access for board-authorized review.
Read our Florida condo voting rules guideCompliance Requirements, Covered
🔓 Verified consent
Owners opt in to electronic voting before it’s used, and that consent stays on record until they choose to change it.
🔐 Identity authentication
Every voter is verified through a secure method tied to the association’s roster before they can access a ballot, preventing duplicate or invalid votes. Optional two-factor and biometric verification are available.
🕵️ Ballot secrecy
Voter identity and ballot content are kept permanently separate under encrypted, anonymous identifiers — no one, including VotingPRO, can trace a vote back to a specific owner.
📱 Device testing before voting opens
The platform is tested for compatibility with modern browsers and devices ahead of the voting deadline, so owners aren’t locked out on the day that matters.
📩 Instant receipts
Every voter gets on-screen and emailed confirmation the moment they vote, with a unique receipt code they can use to independently verify their vote was recorded.
📊 Real-time quorum tracking
Boards can see exactly where participation stands before the meeting starts, not after.
🗂️ Complete recordkeeping
Every vote, log, and receipt stays securely stored and retrievable for as long as your association needs it — not just during the election, but for years afterward.
✅ Full audit access
Every vote is logged with a complete, retrievable audit trail. Board-authorized auditors can review voter lists, anonymized ballots, and results without ever seeing how an individual voted.
Ready for a compliant vote, start to finish?
Security
How VotingPRO Keeps Your Data Secure
Every vote is encrypted at rest with AES-256 and in transit with TLS 1.3 — the same standards used to protect financial and healthcare data.
VotingPRO is hosted on AWS, within environments that are SOC 2- and ISO 27001-certified — independently audited standards for security and data handling.
COMMUNITIES WE SERVE
Our guided process and owner support help communities reach 70%+ participation
How Long Your Records Are Kept
Every vote, log, and receipt is securely retained and stays accessible for board-authorized review. For HOAs, Florida law requires a minimum of 7 years of record retention, and VotingPRO’s Audit Module keeps that record accessible the entire time.
Want compliance built in, not bolted on?
Let’s walk through it together
For industry guidelines and election standards, refer to Community Associations Institute (CAI).