How VotingPRO Is Built for HOA and Condo Voting Compliance
See how VotingPRO approaches HOA and condo voting compliance in any state that permits electronic voting with Florida requirements covered in detail below.
HOA & Condo Compliance Requirements, Covered
🔓 Verified consent
Owners opt in to electronic voting before it’s used, and that consent stays on record until they choose to change it.
🔐 Identity authentication
Every voter is verified through a secure method tied to the association’s roster before they can access a ballot, preventing duplicate or invalid votes. Optional two-factor and biometric verification are available.
🕵️ Ballot secrecy
Voter identity and ballot content are kept permanently separate under encrypted, anonymous identifiers — no one, including VotingPRO, can trace a vote back to a specific owner.
📱 Device testing before voting opens
The platform is tested for compatibility with modern browsers and devices ahead of the voting deadline, so owners aren’t locked out on the day that matters.
📩 Instant receipts
Every voter gets on-screen and emailed confirmation the moment they vote, with a unique receipt code they can use to independently verify their vote was recorded.
📊 Real-time quorum tracking
Boards can see exactly where participation stands before the meeting starts, not after.
🗂️ Complete recordkeeping
Every vote, log, and receipt stays securely stored and retrievable for as long as your association needs it — not just during the election, but for years afterward.
✅ Full audit access
Every vote is logged with a complete, retrievable audit trail. Board-authorized auditors can review voter lists, anonymized ballots, and results without ever seeing how an individual voted.
Electronic voting compliance involves much more than collecting online ballots.
Associations must authenticate eligible voters, protect ballot integrity, maintain election records, and provide owners with a reliable voting experience from beginning to end.
VotingPRO supports every stage of that workflow.
Before Voting Opens
During Voting
After Voting Ends
Ready for a compliant vote, start to finish?
Security
How VotingPRO Keeps Your Data Secure
Every vote is encrypted at rest with AES-256 and in transit with TLS 1.3 — the same standards used to protect financial and healthcare data.
VotingPRO is hosted on AWS, within environments that are SOC 2- and ISO 27001-certified — independently audited standards for security and data handling.
Where VotingPRO Operates
VotingPRO can run elections anywhere state law and your association’s governing documents permit electronic voting — with the same core protections everywhere: identity authentication, ballot integrity, a receipt for every vote, secure storage, and secret-ballot protection when required. Florida is home to most of our clients today, and we’ve also run elections for associations in states like Illinois, Washington and New York.
How VotingPRO Is Built for Florida HOA Compliance
Learn how VotingPRO supports property owners associations governed by Florida Statute 720.317, including member consent, identity authentication, vote-integrity controls, electronic receipts, quorum tracking, secret-ballot protection, and auditable election records.
Read our Florida HOA voting rules guideHow VotingPRO Is Built for Florida Condo Compliance
Learn how VotingPRO supports condominium associations governed by Florida Statute 718.128, including owner consent, identity authentication, ballot secrecy, electronic receipts, and full audit access for board-authorized review.
Read our Florida condo voting rules guide
Florida Compliance Resources
VotingPRO supports electronic voting for Florida associations. Review the applicable Florida Statutes:
Chapter 720.317 (HOA / POA),
Chapter 718.128 (Condominiums),
and
Chapter 719.129 (Cooperatives).
Questions Your Board Should Ask Before Choosing an HOA or Condo Voting Platform
Not every online voting platform supports the same election, security, and recordkeeping requirements. Before selecting a provider, your board should confirm that the system can support a secure, transparent, and well-documented voting process.
– Does every electronic voter receive a vote receipt?
A reliable electronic voting system should provide each voter with confirmation that their vote was successfully received and recorded, without revealing their ballot selections.
– How are eligible owners authenticated?
The platform should verify voter identity against the association’s approved roster before granting access to a ballot, helping prevent unauthorized or duplicate voting.
– Can the system protect secret-ballot elections?
Where secret-ballot requirements apply, the platform should keep voter identity separate from ballot selections while preserving the records needed for authorized election review.
– Can participation and quorum be monitored in real time?
Boards and managers should be able to track participation before and during the meeting so they can understand turnout, follow up with owners, and determine whether quorum has been reached.
– Are election records securely retained?
Vote receipts, participation logs, reports, and other election records should remain securely stored and accessible for board-authorized review throughout the applicable retention period.
– Is the election process supported by real people?
A platform should provide more than software. Experienced support can help with election setup, ballot review, owner questions, voting-day issues, and final reporting.
– Does the platform support the association’s specific voting rules?
The system should be able to accommodate requirements such as weighted voting, multiple properties, bylaw amendments, reserve votes, special assessments, proxies, and hybrid paper-and-digital elections.
– Can the platform provide audit-ready reports?
After voting closes, the board should receive organized reports and election documentation that clearly show participation, results, and the records available for authorized review.
VotingPRO combines secure online voting technology with guided election setup, real-time participation tracking, vote receipts, recordkeeping, and human support for HOA, condo, and POA communities.
COMMUNITIES WE SERVE
Our guided process and owner support help communities reach 70%+ participation
How Long Your Records Are Kept
Every vote, log, and receipt is securely retained and stays accessible for board-authorized review. For HOAs, Florida law requires a minimum of 7 years of record retention, and VotingPRO’s Audit Module keeps that record accessible the entire time.
Want compliance built in, not bolted on?
Let’s walk through it together
For industry guidelines and election standards, refer to Community Associations Institute (CAI).