Are you ready for a more secure and efficient voting process in your Condo association? The new Florida law, HB 1021, which takes effect on July 1, 2024, brings significant changes that favor the use of electronic voting. This law not only modernizes the voting process but also enhances security and accessibility for all members.

The passage of HB 1021 marks a significant step forward in adopting electronic voting for condominium associations. Let’s dive into the key changes and understand how they promote the use of online voting systems.

Simplified Consent Process:

    • Before: Electronic voting required written consent from homeowners.
    • Now: The new law allows homeowners to give consent electronically, making it easier and faster to adopt electronic voting. This change reduces paperwork and encourages more members to participate in digital voting.

Enhanced Security and Privacy:

    • Before: Systems needed to authenticate voter identity, ensure vote integrity, and separate identification information from votes to maintain confidentiality.
    • Now: HB 1021 strengthens these requirements by mandating that voting systems provide electronic receipts to voters and store votes securely for inspection and review. Additionally, systems must verify that voters’ devices can communicate effectively with the voting system at least 14 days before the voting deadline. These enhancements build trust in the electronic voting process.

Improved Notification and Procedures:

    • Before: Associations had to inform homeowners about the possibility of electronic voting and provide a way to opt-in.
    • Now: The new law requires associations to give detailed information about how the electronic voting system works and offer technical assistance to those who need it. This ensures that all members are well-informed and confident in using the new system.

Increased Accessibility and Participation:

    • Before: The practical implementation of electronic voting varied widely among associations.
    • Now: HB 1021 emphasizes equal access to electronic voting for all homeowners, ensuring they can easily participate from any device with internet access. The law also requires sending electronic reminders, which helps increase voter turnout and engagement.

Imagine a voting process where fraud is minimized, participation is maximized, and every vote is securely counted. The new law not only simplifies and secures the voting process but also ensures that everyone in the community has an equal opportunity to participate. With HB 1021, electronic voting becomes more accessible, reliable, and transparent, fostering a stronger sense of community and trust.

By adopting the measures outlined in HB 1021, Condo associations can transform their voting processes. Here’s how you can get started:

  • Educate Your Members: Inform homeowners about the new law and how electronic voting works.
  • Implement Secure Systems: Choose a voting system that meets the enhanced security and privacy requirements.
  • Offer Technical Support: Provide assistance to homeowners who need help with the new system.
  • Increase Engagement: Use electronic reminders to boost participation and ensure everyone’s voice is heard.

The future of voting is here, and it’s electronic, secure, and accessible. 

For more detailed guidance on implementing these changes, contact us and learn how to make your elections more efficient and inclusive.