Online Voting for California HOAs
Run secure electronic elections with secret-ballot protection, voter authentication, paper and electronic voting options, real-time participation tracking, and hands-on support from setup through final results.
VotingPRO provides online election services for HOA, condo, and POA communities across the U.S. For California associations, our platform supports election workflows designed around the electronic secret-ballot requirements of the Davis-Stirling Act.
Moving a California HOA Election Online Takes More Than Sending a Voting Link
California associations can now conduct qualifying elections by electronic secret ballot — but the process comes with specific requirements for election rules, voter preferences, ballot secrecy, authentication, election records, and Inspector of Elections oversight.
A generic survey or online polling tool was not built for that.
VotingPRO combines secure voting technology with guided election setup and human support, helping boards and community managers run a documented process from voter preparation through final reporting.
IN THEIR WORDS
Why managers keep coming back to VotingPRO
Proud member:
CALIFORNIA ELECTRONIC VOTING
What California Requires From an Electronic Voting System
California’s Davis-Stirling Act establishes specific safeguards for elections conducted by electronic secret ballot. VotingPRO supports the technology and election workflows needed to address those requirements.
Eligible members must be authenticated before accessing the electronic voting system.
Electronic ballots must be protected from alteration while being transmitted.
Voters receive confirmation that their electronic secret ballot was successfully transmitted.
Voter identity and ballot selections must be permanently separated after authentication.
Electronic ballots and election records remain available for authorized inspection, review, and recount.
Electronic voters must have a way to confirm their device can communicate with the voting system before the applicable deadline.
VotingPRO brings authentication, secret-ballot protection, vote receipts, secure election records, and hybrid voting into one coordinated election workflow.
Learn more about VotingPRO compliance
COMMUNITIES WE SERVE
Our guided process and owner support help communities reach 70%+ participation
WHY CALIFORNIA ASSOCIATIONS CHOOSE VOTINGPRO
More Than Online Ballots
Increase participation
Smart reminders help reach owners who have not yet voted without repeatedly contacting everyone in the community.
Track participation and quorum
Monitor participation in real time without revealing how individual members voted.
Reduce manual follow-up
Automated reminders and participation tracking reduce the need for spreadsheets, manual lists, and repeated outreach.
Vote from anywhere
Eligible owners can securely cast their electronic ballot from a phone, tablet, or computer wherever they are.
Combine paper and digital votes
Manage written and electronic ballots within one coordinated election workflow without splitting the process across multiple systems.
Manage voting preferences
Keep each member’s electronic or written-ballot preference organized within the election workflow.
Optional facial authentication
Add another layer of identity assurance when your association wants stronger voter authentication.
Keep a clean audit trail
Election activity and authorized records stay organized and securely stored for review when needed.
PAPER + ELECTRONIC
Online Voting Without Leaving Paper Voters Behind
California’s electronic voting framework does not mean every owner has to vote the same way.
An association’s election rules must address electronic and written secret ballots and maintain a voting list identifying the voting method applicable to each member.
VotingPRO’s hybrid capabilities help keep those processes together.
Electronic voters can securely authenticate and submit their ballot online.
Written-ballot voters remain part of the same election process.
Boards and managers can monitor participation without exposing ballot selections.
Inspectors of Elections can work with the records and election information required to perform their independent role.
One election. Multiple voting methods. One organized process.
CALIFORNIA ELECTION OVERSIGHT
Your Inspector of Elections Still Matters
Electronic voting does not eliminate California’s Inspector of Elections requirement.
California associations must appoint an independent Inspector of Elections to oversee key responsibilities such as voter eligibility, ballot receipt, challenges, tabulation, and determination of election results.
VotingPRO provides the voting technology, election records, and tools that support that process — without replacing the Inspector’s independent role.
Your Inspector remains independent.
VotingPRO makes the electronic side easier to manage.
HOW IT WORKS
From Election Setup to Final Results
Planning a California HOA Election?
Let’s make the process easier from the start.
For industry guidelines and election standards, refer to Community Associations Institute (CAI).
BUILT WITH PROPERTY MANAGERS IN MIND
One Login. Every HOA Community You Manage.
Property managers don’t run one election — they manage voting across multiple associations, often with different governing documents, deadlines, and voting requirements.
VotingPRO gives your team one place to manage communities while our team helps with election setup and administration.
Manage multiple communities from one account
Run elections without adding administrative workload
Track participation and election activity in real time
Keep election records organized for each association
Real people, not just a login.
HOA Voting Insights & Real Lessons
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Frequently Asked Questions
Can California HOAs vote online?
Yes. California law allows associations to adopt election operating rules permitting qualifying elections to be conducted by electronic secret ballot. Specific procedures and safeguards apply.
Is electronic voting mandatory for California HOAs?
No. Electronic secret-ballot voting is an option an association may adopt. The association must establish the required election operating rules before using it.
Can homeowners still vote by paper ballot?
Yes. California’s framework provides for written secret ballots as well as electronic secret ballots, and the association’s election rules must address the voting method used by its members.
Can special assessments be voted on electronically?
Not by electronic secret ballot. California specifically excludes elections regarding regular or special assessments from the electronic secret-ballot option.
Does an electronic ballot count toward quorum?
When quorum applies, a member voting by electronic secret ballot is counted as a member in attendance for purposes of determining quorum.
Does a California HOA still need an Inspector of Elections?
Yes. Electronic voting does not eliminate the Inspector of Elections. California law assigns election administration and oversight responsibilities to an independent Inspector or Inspectors of Elections.
Can VotingPRO see how an individual owner voted?
VotingPRO’s secret-ballot process separates voter identity from ballot selections so the vote cannot be traced back to a specific owner.
Does VotingPRO replace the association’s attorney or Inspector of Elections?
No. VotingPRO provides voting technology, election setup, records, and administrative support. Legal determinations remain with the association and its counsel, and the Inspector of Elections retains the independent duties required by California law.
How early should we start planning an electronic election?
Start early. California election procedures include advance notices and election-rule deadlines, and election operating rules generally cannot be amended less than 90 days before an election. Your association’s governing documents may create additional timing requirements.